Copier Bid Evaluation is complete. Winning Bidder - Toshiba.
Link to Evaluation Committee Members.
Link to Bid Evaluation Summary Totals.
Individual Bid Evaluation Matrix Results.
Verifying that we received sealed bids (as confirmed by Jeremy Simpson, Peggy Bryant, and Dess Kerby) at the Estill County Board of Education. Once bids have been tabulated, information will be presented on the district website.
Below are the verified vendors who submitted bids (in alphabetical order):
Note to ALL VENDORS: You will need both downloads below to submit your RFP to the district.
Q&A - Copier RFP
Several requirements for information state that the Awarded Vendor agrees to provide XYZ. Are you requiring participants to provide this in our bid response or simply agree that we will provide this if we are the winning bidder?
Except for the requirements in Appendix 3 & 4, the background checks and proof of liability mentioned above would only need to be provided by the winning bidder.
Where will we need to ship the current Toshiba equipment? Can we use a 3rd party shipping company or do we have to go through Toshiba?
Current Toshiba equipment that we have would need to be returned to Toshiba. Yes, a 3rd party shipping company may be used (you do NOT have to go through Toshiba), however the winning bidder accepts responsibility for getting the current equipment shipped back, as well as any insurance cost to secure the shipment, as stated in the RFP.
What is the make and model of the copier at the high school band program that will be added to the papercut solution? Does this copier need to be included in the push print solution that requires an RFID?
As mentioned in another Q/A question, the cards are Wiegand cards, however it is possible that HID Prox may be used.
Will students require a Papercut license for printing or will you allow them to print using an alternate method, i.e. library pay when printing? Who will be using mobile devices for printing: teachers, admin/staff and are you allowing for guest printing?